Media Library

Introduction

Managing a large collection of images can be challenging, especially when dealing with multiple projects and deadlines. The Media Library extension is designed to simplify image management for Professional and Enterprise users, providing tools to organize, search, and store images efficiently. This article introduces the Media Library and explains how it can help streamline your workflow.

Description

The Media Library extension allows users to create collections, customize storage settings, and search images dynamically based on various criteria, such as time, uploader, and status. If an image needs to be replaced due to licensing or other reasons, the extension makes it easy to find and update it. Additionally, any uploaded folders are automatically added to the system, making monitoring and managing your images easy.

Accessing the Media Library

For the Enterprise plan: To add the extension, please contact your CSM or our CS team at enterprise@pixelz.com. They will assist you in setting up and getting started.

The Media Library can be accessed in the dashboard of your account, in the Extension Store on the menu on the left of your screen. You can add Media Library to your monthly plan from $25/ month or $240/ year for 100 GB of storage. If you need more storage, you can upgrade your storage plan. 

Here's an overview of the pricing of the storage plan in USD for monthly and annual plans:

Upgrade plan (Including Media Library price)	Monthly	Annual (20% off)
200Gb	$50	$480
500Gb	$75	$720
1Tb	$100	$960
2Tb	$145	$1,392
5Tb	$275	$2,640
10Tb	$475	$4,560
x Extra TB	$475 + $50 x TB	$4560 + $480 x TB

You can also enjoy a 14-day trial to explore the convenience of this feature before committing.

Learn more about our pricing.

Using the Media Library

Image Management

Since all of your current images are stored within the Media Library, you can access numerous filters and sorting tools to find the photos you need quickly. Want to view pictures awaiting your approval? You can filter by this option. Need to see all images processed under a specific specification? There's a filter for that, too!

Progress Bar

Storage usage is visualized via a progress bar at the top right of the Media Library.

By default, the progress bar is filled with color Blue/500.

After reaching 90% of storage capacity, we show it with a visual warning in the progress bar, with a difference depending on the range: 

90%-94% (color Orange/400)

95%-98% (color Red/600)

>99% (color Red/800)

Storage Display:

• Units (GB/TB) match your plan.
• Clicking the bar opens a modal with total storage, current plan, and upgrade options.

• Storage is calculated daily.

Account Settings

Media Library settings facilitate setting up renewal, full storage actions, asset cleanup, and storage plan. 

To access Media Library settings, navigate to Account Settings > Media Library tab to manage:

Renewal Date

Display when the subscription is renewed. The date is fixed and can't be changed. 

Example:

Auto-Renewal

Toggle ON/OFF to control whether your Media Library subscription renews automatically.

Full Storage Actions

Choose how storage overages are handled:

• Option 1: Automatically delete oldest assets (Default) – Frees up space permanently.
• Option 2: Automatically upgrade – Increases storage tier and billing accordingly.

Changes take effect once Save Changes is clicked.

Asset Cleanup

Visible only when the "Automatically delete" is selected. Choose a retention period to manage how old your images are removed.

 

Storage Plan

Show the settings of the current storage plan, remaining space and options to increase it. 

You can click on "View more plans" to see all storage options we offer. 

Plans over 10TB are applied directly without redirect and are billed later.

To change your storage plan, you can simply click on the "Upgrade" or "Downgrade" button. 

 

Delete Function

Delete Assets from Media Library

In the Media Library, we allow the deletion of media by the Delete option in the actions dropdown in the Card.

If a media item is rejected and returned to the production system, it cannot be deleted. Similarly, if a collection (e.g., Product Card or Folder Card) contains at least one such item, the entire collection cannot be deleted.

You can select multiple media and bulk delete them.

In Product Tab or Folder Tab, you can also select and delete items: 

 

Automatically Delete Assets

In the Media Library settings page, the user can select the option “Automatically Delete Oldest Assets”.

When this option is selected, the system will automatically remove older assets to make room for the new ones.

FAQs

#	Question	Answer
1	Where can I see my current storage usage?	In the Media Library (top-right corner) with a progress bar: • Blue: Normal • Orange (90%-94%): Warning • Red (95%-98%): Critical • Dark Red (>99%): Limit reached
2	What happens if my storage reaches its limit?	Automatically Delete (default): Old assets deleted, non-recoverable. Automatically Upgrade: Plan upgrades to next tier, billing adjusts accordingly.
3	How do I change my storage settings?	Go to Account Settings > Media Library tab. Choose between auto-delete or auto-upgrade when reaching capacity.
4	Will I get notifications for storage usage?	Yes, at 80%, 90%, and 100%. Sent only once per threshold (not when decreasing).
5	Can I manually delete assets?	Yes, via individual or bulk actions in the Media Library. Excludes assets in production or rejected items returned to production.
6	How can I upgrade or downgrade my storage plan?	In Media Library settings: • Upgrade: Select new plan and pay. • Downgrade: Only at billing cycle end. If usage exceeds new limit, excess assets will be deleted.
7	What if I switch from monthly to annual subscription?	Effective at end of current cycle. Annual plans offer a 20% discount. Charges apply immediately or at next cycle depending on billing method. Transition details are shown before confirmation.
8	Can I view detailed billing statements?	Yes, in your Account > Billing Statements. Migration note: Users over 100GB get 30-day grace period. Afterward, they’ll be moved to an appropriate plan automatically.
9	How do I export all my data because I don’t want to keep it?	Download assets individually, in bulk, or by folders.
10	Can I use my own DAM/Storage service?	Not currently. Integration options are in development.

If you require further information or assistance, please do not hesitate to contact our customer support team at enterprise@pixelz.com or speak directly with your dedicated Customer Success Manager.

Additionally, we would like to encourage you to share your feedback or comments, as they are highly valued and appreciated. Please feel free to leave your feedback in the comment section below.